Special Covid-19 Terms and Conditions for Belize Yoga Retreats : Last Updated: November 3rd, 2020
With concern for safety and in an effort to be as flexible as possible, we have worked hard with our suppliers to provide options if you need to cancel or postpone your Belize Yoga retreat due to COVID-19, even at the last minute.
Outlined below are the temporary terms and conditions for guests registered to attend a 2021 or 2022 Yoga Retreat hosted by Belize Yoga, LLC. These terms and conditions will remain in place of as long as the Covid-19 pandemic continues to effect travel requirements for international tourists visiting Belize.
For the safety of everyone (and to avoid any possible isolation on the retreat) Belize Yoga recommends that you test for Covid-19 prior to the retreat, and do NOT attend if you are experiencing any Covid-19 symptoms or have been recently exposed. Choose a postponement or cancellation option instead.
Individual Student Payment, Postponement, and Cancellation Terms
If guest cancels more than 180 days before start of retreat = Free cancellation. Belize Yoga will refund the guest’s $195 deposit.
If guest cancels between 180 – 90 days before start of retreat = $195 deposit becomes transferable to future Belize Yoga retreat.
Full payment due 90 days from retreat start date
If a guest decides to individually postpone less than 90 days before start of retreat = No additional costs and guest will be given two options:
· Choose to join a different Belize Yoga Retreat within 18 months of the initial retreat’s start date
· Choose to come to Belize on an individual “Belize Vacation” within 18 months of the initial retreat start date.
A “Belize Vacation” is a 7-night package that will feature the same accommodations, same included meals, same transfers, and if possible, the same tours previously scheduled (comparable tours will be offered if necessary). Yoga classes will likely not be included. Guest will work directly with Belize Yoga to set postponement dates and Belize Yoga will then coordinate with all Belize-based package suppliers on behalf of the guest.
If a guest cancels AFTER they have already paid the Full Cost OR less than 90 days before start of retreat = Refund of all package costs paid LESS $495 cancellation fee
Group Postponement
If an entire group retreat must be postponed by Belize Yoga as a result of Covid-19 related travel restrictions, or other extraordinary circumstances at anytime prior to the retreat start date, there are no fees or cost increases the guest will need to pay to Belize Yoga. Any individual guest who cancelled before a retreat is postponed, will be able to apply their previously paid fees and re-register for the postponed retreat. Guests will be responsible for their own flight changes and any fees their airline may impose.
Inability To Join Postponed Retreat
If you cannot or do not wish to attend the postponed dates your deposit will be refunded. If have already paid in full for your retreat, Belize Yoga will work as your advocate with our many suppliers to return as much pre-paid expenses as possible to you, but no particular reimbursement amount can be guaranteed in advance.
Group Cancellation
If an entire group retreat is cancelled by Belize Yoga or their suppliers, and no postponement date within 18 months is provided, students will be refunded all their previous payments, even if the student had cancelled their space prior to the retreat being cancelled. Guests will be responsible for their own flight changes and any fees their airline may impose.
Medical Screening and Possible Quarantine in Belize
Both the US and Belize have ongoing changes regarding COVID-related restrictions and requirements for travel. Training and safety requirements have been put in place by the Belize Ministry of Health and Belize Tourism Board to assure our hotel and tour providers are looking out for guests’ health. Belize Yoga will make every attempt to provide you with updates in a timely manner prior to travel. While not all of the following restrictions will be in place, you COULD be presented with the following scenarios:
POSSIBLY: Provide proof of negative Covid-19 test less than 72 hours prior to travel
POSSIBLY: Take rapid test upon arrival
LIKELY: Download an app onto smartphone to check on health during stay
LIKELY: Daily non-invasive screenings by suppliers (resorts and tour providers)
LIKELY: Wear masks when required, follow social distance guidelines when required, and sanitize hands during their stay.
UNLIKELY: Needing to be isolated from group or even quarantined at alternate facility should you test positive for COVID-19 upon arrival, during stay, or display symptoms without a test available. Belize Yoga can provide estimates on costs and possible procedures that would occur in such an instance.
**We HIGHLY encourage guests to purchase a special Covid-19 travel insurance policy that can cover cancellation fees, extra accommodation costs, and possible medical expenses
Late arrival or early departure from retreat
In the event that your arrival to or departure from the retreat is delayed for any reason (including, but not limited to: weather, mechanical difficulties, airline delays, political unrest, etc.), Belize Yoga cannot offer any refunds or compensation for any losses incurred. It is the responsibility of the traveler to obtain travel insurance if they so desire. Belize Yoga will make every attempt adjust the retreat and provide assistance in such instances. Student is responsible for all incurred transportation and airline fees associated with late arrival or early departure.
Partner Resort and Tour Modifications:
If at anytime before Retreat start date, Belize Yoga determines that a partner resort /tour company is not meeting service and/or facility requirements (under construction, fire or weather damage, change of ownership, etc…) Belize Yoga reserves the right to substitute an alternate partner resort/tour company of equal or greater quality.
Instructor Modifications:
In the instance that a scheduled instructor is not able to attend the yoga retreat, or cannot fill the yoga retreat to capacity, Belize Yoga reserves the right to substitute an alternate certified yoga instructor, or reduced the number of yoga instructors scheduled. No refunds are provided for reduced number of instructors or substitute instructors.
Tour/activity Modifications:
All group events, activities, and transfers are paid for at time of booking. Therefore, Belize Yoga is unable to offer refunds for any unused portion of the retreat. If weather or any other event causes an excursion or activity to be cancelled, Belize Yoga will make every effort to reschedule that event or find and alternative, but cannot offer refunds for any itinerary changes or cancellations.
Documentation
A valid passport is required to enter Belize. American and Canadian citizens do not need a visa to enter to Belize, but non-U.S. citizens transferring in the U.S. en route may need an American visa. It is the responsibility of each traveler to ensure that they have all proper documentation for the duration of the retreat.
Additional services and charges
Travelers are responsible for all additional charges incurred at resorts that are not specified in packages. These items can include, but are not limited to: gratuities, any additional food or beverages, additional tours or spa treatments, laundry service, communication services, etc. It is the responsibility of the traveler to understand what items are included in the retreat, and what items are additional. Any such charges must be paid before departure of the the resort.
Changes to policies
Belize Yoga reserves the right to review and adjust terms and policies. A retreat will refer to the terms posted at time of retreat.
Travel Insurance
Belize Yoga STRONGLY recommends obtaining travel insurance. We regret that we cannot offer any type of refund if you are injured, need to leave the retreat early, are delayed and arrive late, or are unable to attend the retreat on short notice.
Registration Less than 120 days from the start of retreat
Students are not guaranteed availability on a scheduled retreat if they register during this time period. Please contact Belize Yoga by e-mail or phone regarding details on availability and pricing. Late enrollment surcharges may apply.
Cancellation more than 120 days from start of retreat
Cancellation more than 120 days from the start of scheduled Yoga Retreat = $195 Cancellation Fee per student.
Cancellation 120-60 days from start of retreat
Between 120 – 60 days from the start of scheduled Yoga Retreat = $495 cancellation fee. Unpaid Invoices = full loss of $195 and reserved spot on scheduled yoga retreat is forfeited.
Cancellation less than 60 days from start of retreat
Less than 60 days from the start of scheduled Yoga Retreat = NO REFUND. We strongly recommend travel insurance for this reason.
Late arrival or early departure from retreat
In the event that your arrival to or departure from the retreat is delayed for any reason (including, but not limited to: weather, mechanical difficulties, airline delays, political unrest, etc.), Belize Yoga cannot offer any refunds or compensation for any losses incurred. It is the responsibility of the traveler to obtain travel insurance if they so desire. Belize Yoga will make every attempt adjust the retreat and provide assistance in such instances. Student is responsible for all incurred transportation and airline fees associated with late arrival or early departure.
Partner Resort and Tour Modifications:
If at anytime before Retreat start date, Belize Yoga determines that a partner resort /tour company is not meeting service and/or facility requirements (under construction, fire or weather damage, change of ownership, etc…) Belize Yoga reserves the right to substitute an alternate partner resort/tour company of equal or greater quality.
Instructor Modifications:
In the instance that a scheduled instructor is not able to attend the yoga retreat, or cannot fill the yoga retreat to capacity, Belize Yoga reserves the right to substitute an alternate certified yoga instructor, or reduced the number of yoga instructors scheduled. No refunds are provided for reduced number of instructors or substitute instructors.
Tour/activity Modifications:
All group events, activities, and transfers are paid for at time of booking. Therefore, Belize Yoga is unable to offer refunds for any unused portion of the retreat. If weather or any other event causes an excursion or activity to be cancelled, Belize Yoga will make every effort to reschedule that event or find and alternative, but cannot offer refunds for any itinerary changes or cancellations.
Documentation
A valid passport is required to enter Belize. American and Canadian citizens do not need a visa to enter to Belize, but non-U.S. citizens transferring in the U.S. en route may need an American visa. It is the responsibility of each traveler to ensure that they have all proper documentation for the duration of the retreat.
Additional services and charges
Travelers are responsible for all additional charges incurred at resorts that are not specified in packages. These items can include, but are not limited to: gratuities, any additional food or beverages, additional tours or spa treatments, laundry service, communication services, etc. It is the responsibility of the traveler to understand what items are included in the retreat, and what items are additional. Any such charges must be paid before departure of the the resort.
Changes to policies
Belize Yoga reserves the right to review and adjust terms and policies. A retreat will refer to the terms posted at time of retreat.